How it works

You bring the brief We'll bring it together

From the first conversation to the final pack-down, Barmotion manages the hospitality so you don't have to.

Whether you're planning an exhibition, conference, corporate event, product launch or brand activation, we'll work with you to understand what you need and how the hospitality needs to perform.

Tell us what you know. We'll take it from there.

Talk to Barmotion

First things first

Tell us what you know

You don't need to have everything figured out. Event confirmed and everything mapped out? Great. Still working through the details? That's fine too.

Tell us what you know — the event, date, venue, expected guest numbers, timings and what you're hoping to achieve — and we'll help you work through the hospitality from there.

We'll ask the right questions about the audience, available space, service periods, venue requirements, branding and anything else we need to understand.

From brief to plan

We build the plan

What should we serve — and what will actually work? Once we understand the event, we'll recommend a hospitality setup that makes sense.

That could be one Coffee Bar, several bars across a large event, a Blender Bike or a combination of services planned around different parts of your event.

We also consider expected guest numbers, service times, available space, equipment, staffing and service capacity to make sure the setup can handle what the event requires.

A good idea still needs to work when the event gets busy.

Your brand

Make it yours

Your brand can become part of the hospitality. Sometimes all that's needed is a logo on a really good cup of Coffee. Sometimes we take it much further.

Branding can include cups, bars, menus, signage, packaging, Coffee stencils, aprons, uniforms, Blender Bike wheels and more. We can also explore brand colours, bespoke menu names, signature drinks and custom hospitality ideas.

Once the direction is agreed, we'll provide artwork templates, specifications and deadlines so everything can be approved and produced in time.

If you're planning several events, let us know. Where suitable, we can retain certain branded materials for future use — helping you make more of the branding you've already produced.

Branding & Activations

Cups & stencils

Branded bars

Bespoke menus

Branded Touch Points

Uniforms & more

Behind the scenes

We sort out the details

This is where a lot of our work happens. Equipment is allocated. Stock and ingredients are planned. Staff are scheduled. Branding goes into production. Service requirements are checked. Event logistics are confirmed.

Where needed, we'll coordinate directly with your venue, event organiser, agency, production team or stand builder.

AccessPowerWaterWasteStorageStaffingCapacityService times

There can be a lot happening behind one Barmotion bar.
The important part is that you don't have to manage all of it.

Event day

05On site

We arrive & set up

Everything ready before your guests arrive.

06Go live

We run the service

We take care of your guests. We take care of the bar.

07Pack down

We break it down

When it's over, we take care of that too.

Flexibility

One service Or several

We can provide Specialty Coffee, Smoothies, Raw Juice, Matcha, Bubble Tea, Crush, Blender Bikes, Ice Cream, Popcorn, Lolly Waffles, Milkshakes, Cocktails, Mocktails and more.

One service for one part of your event, several services across the day, or multiple hospitality points operating at the same time.

One brief. One team. One connected hospitality plan.

Coffee

Smoothie

Ice Cream

Cocktail

Popcorn

Working together

Working with
your event team

Sometimes we're working directly with you. Sometimes we're one part of a much bigger event team.

Where it makes sense, we'll communicate directly with the relevant people, helping to keep the details moving without adding unnecessary back and forth for you.

We know events. We know there are plenty of moving parts. Our job is to make the hospitality one less thing for you to worry about.

Client & marketing teams
Event agencies
Venues
Event organisers
Stand builders
Production teams

From brief to bar

01Tell us what you know
02We build the plan
03Make it yours
04We sort out the details
05We arrive & set up
06We run the service
07We break it down

You bring the brief. We'll bring it together.

Frequently Asked Questions

How It Works FAQ’s

How far in advance should I book Barmotion for my event?

As soon as you know the date is best, especially if you need branded items. Get in touch even if your event is close and we'll confirm availability.

Do I need to know exactly what I want before contacting you?

No. Tell us what you know and we'll help shape the hospitality plan.

Can you work directly with my venue or stand builder?

Yes. Where useful, we can coordinate practical requirements directly with your wider event team.

Can the hospitality be branded?

Yes. Branding options range from cups and bars to menus, uniforms and other event details.

Can you provide several hospitality services at the same event?

Yes. We can bring multiple services together under one connected hospitality plan.

Can Barmotion handle large or high-footfall events?

We plan equipment, staffing and service capacity against expected guest numbers and service times.

Do you provide event hospitality across the UK?

Yes. Barmotion supports events across the UK.

You bring the brief We'll bring it together

Tell us what you know

We build the plan

Make it yours

We sort out the details

We arrive & set up

We run the service

We break it down

One service Or several

Working withyour event team

From brief to bar

How It Works FAQ’s

Working with
your event team